1. No action will be taken by financial aid staff that is for their personal benefit or could be perceived to be a conflict of interest.

1. Employees within the financial aid office will not award aid to themselves or their immediate family members. Staff will reserve this task to an institutionally designated person, to avoid the appearance of a conflict of interest.
2. If a preferred lender list is provided, it will be compiled without prejudice and for the sole benefit of the students attending the institution. The information included about lenders and loan terms will be transparent, complete, and accurate. The complete process through which preferred lenders are selected will be fully and publicly disclosed. Borrowers will not be auto-assigned to any particular lender.
3. A borrower’s choice of a lender will not be denied, impeded, or unnecessarily delayed by the institution, even if that lender is not included on the institution’s preferred lender list.
4. No amount of cash, gift, or benefit in excess of a de minimis amount shall be accepted by a financial aid staff member from any financial aid applicant (or his/her family), or from any entity doing business with or seeking to do business with the institution (including service on advisory committees or boards beyond reimbursement for reasonable expenses directly associated with such service).

2. Information provided by the financial aid office is accurate, unbiased, and does not reflect preference arising from actual or potential personal gain.

3. Institutional financial aid offers and/or other institutionally provided materials shall include the following:

• Breakdown of estimated individual Cost of Attendance components, including which are direct (billed by the institution) costs vs. indirect (not billed by the institution) costs
• Clear identification and proper grouping of each type of aid offered indicating whether the aid is a grant/scholarship, loan, or work program
• Estimated net price 
• Standard terminology and definitions, using NASFAA’s glossary of terms
• Renewal requirements for each aid type being offered as well as next steps and financial aid office contact information

4. All required consumer information is displayed in a prominent location on the institutional web site(s) and in any printed materials, easily identified and found, and labeled as “Consumer Information.”

5. Financial aid professionals will disclose to their institution any involvement, interest in, or potential conflict of interest with any entity with which the institution has a business relationship.

Students would have the opportunity to indicate if they are interested in work-study when they accept/decline their financial aid awards in GIZMO. This would be presented with a “yes” or “no” question.

The financial aid office runs a daily/weekly batch to find those students who indicated that they were interested in work-study.

Those who answered “yes” are then be checked to determine eligibility.

If they are not eligible, they will be sent an e-mail thanking them for their inquiry and explaining that they are not eligible for the program. If the student is eligible, they will be sent an e-mail with a job application attached. Within the job application we will list all work-study departments and the job description. The student will indicate their top three choices for work-study placement. The job application will be turned into the financial aid office.

The financial aid office will pass on the student’s contact information to the department(s) that they indicated that they were interested in.

The student will take their FCWS application to the individual department; the supervisor will hire the student, fill out completely his/her section of the application and inform the student to return the application to the FA office. At that time the financial aid office will complete the necessary forms which will be sent to the HR department.

Forms required to be on file either in the financial aid office or business office:

• Copy of the student’s driver’s license or pictured ID.
• Copy of the student’s original Social Security Card or Birth Certificate.
• A signed FSCC Anti-Drug statement.
• A completed and signed Federal I-9 form.
• A completed and signed Federal IRS Form W4.
• A completed and signed Kansas Form W4.

The application with all the correct information filled out by the student and supervisor. Also the complete job description must be described.

Incomplete packets will be returned to the supervisor.

After the student has been hired and has completed the necessary papers and forms for payment they will be issued an Assignment Sheet which they need to deliver to their supervisor.

The weekly period is figured from Monday through Sunday of each week. The supervisors are required to have any or all student time entered into POISE and approved by the first of each month. The paper time sheets signed by the supervisor must also be turned in to HR when the time is approved.

Fort Scott Community College pays the College work-study student on the fifteenth of each month. If the fifteenth of the month falls on Saturday or Sunday, students will be paid on the previous Friday. The Business Office will process the pay and disburse to the student via direct deposit to either their Hound Card or a designated bank account.

Satisfactory Academic Progress (SAP) is a federal requirement ensuring that students receiving financial aid are progressing toward their educational goals, like a degree or certificate, within specific guidelines. Students must attend all classes, maintain a minimum 1.75 GPA for their first semester, and a 2.0 cumulative GPA thereafter. They also need to complete enough credit hours each term to match the enrollment status for which aid was awarded and have a minimum overall course completion rate of 70%.

If a student fails to meet SAP requirements, they are first placed on WARNING status but may still receive aid while working to improve their standing. If SAP standards are not met after the WARNING period, the student moves to SUSPENSION status and loses federal aid eligibility, though they can appeal or regain eligibility after meeting standards with self-funded coursework. Probation and individualized Academic Plans may be used following a successful appeal. Click the link below to view the policy.

Satisfactory Academic Progress Policy

• Refunds

A student who officially drops a class may receive a full refund if he or she does so prior to the designated drop date for the course. Refunds are calculated based on the date the student officially drops in the Registrar’s Office or upon receipt of correspondence from the student indicating he or she has dropped. Refunds should be requested from the business office at the time of official drop. If a student withdraws from a class, no refund is issued.

• Return of Federal Financial Assistance (Title IV Funds)

The U.S. Department of Education specifies how Fort Scott Community College must determine the amount of Student Financial Aid program assistance that is earned if a student withdraws from all classes. Either a full withdrawal from all classes or all “F’s” before completion of 60% of the semester may result in the student being in a re-payment situation with both FSCC and the Department of Education. Details of this regulation under Section 668.22 in the Federal Register are available in the Financial Aid Office. Students contemplating withdrawal should consult with the Financial Aid Office to see how the withdrawal would affect their Federal Aid and if they will be responsible for a repayment. Students who decide to withdraw must complete the necessary forms in the Student Services Office.

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